a. As mentioned above, the digital file submitted starts the process of creating a file for future use.
i. A copy of the original file contained in an e-mail to the Stormwater Manager is placed in an internal directory entitled “Connection of As-Built Drawings to Geo-database.”
ii. This file is available for scale and spatial review relative to the Record Drawings and Stormwater Inventory Catalog.
iii. A directory is also created in the Construction Drawings file which may be an abbreviated version of the file name designated “Construction Drawings [File Name]. This file will contain a chronological file of digital documents received over the course of the project.
iv. Digital AutoCAD compatible drawing files received will not have any layers frozen or restricted and will not have a digital version of the design professional’s seal. Digital files received are typically marked preliminary – not for construction.
v. At the end of the project, a final digital drawing file will be submitted, and a hard copy sealed drawing will be submitted. At this time, the previous As-Built drawings created by the contractor during the construction will have been reviewed by the design professional – the digital drawing updated – and submitted to the city, thus changing over to a digital “Record Drawing” which will be compared to the hard copy sealed drawing for final closeout.
vi. Because the digital record drawing becomes part of the city-wide system – different components of the file will be exported to geo-database for other uses, this drawing is not sealed. Please note that the components will be checked against the sealed hard copy submitted to ensure that both are the same. Pipe network systems will become part of the citywide pipe network system. Impervious surface areas such as building footprints, curb and gutter conveyances, surface flow pavement areas, and landscaping areas become used for citywide impervious updates.
vii. Finally, the review of the drawing will be field verified with a final meeting on-site with the developer, design professional, and city staff in preparation of final confirmation of punch list items and closeout of project.